#tweekly summary

Kelly hosted a really useful one-hour Weekly review on Twitter yesterday (6pm BST). Every five miutes or so, Kelly would fire out a tweet marching us throught the 11 steps of the GTD weekly review. Why was this a valuable session (as opposed to following the book by oneself on a Friday pm. say):

1. Having a defined public time was a great way of getting people to actually do the review. For hours, in some cases days, before the event, tweets were going out creating a real buzz.
2. In addition to someone keeping the time (Kelly), she also sent out advice with each 5 minute period to prompt ( "No waiting on list? Check your sent mail!")
3. Kelly was able to answer folks questions - for example, when someone expressed a fear of the "mind sweep" adding too many new to-dos, Kelly was able to offer reassurance!

I'm sure these sessions are not strictly necesary, but the crowd and the great advice/coaching are great motivators - with greater experience I'm sure people will be more suceessful in doing Wekly Reviews alone.

Here is a summary ( with helpful tips) from the Tweets:

* GET CLEAR

** Collect loose papers and materials

*** Gather everything that's loose into an Inbox, Tray or folder.

** Get “In” to zero

*** a good way to process in is 4D's: Delete it, Do it (under 2 mins), Delegate it, Defer it (onto a list)

** Empty your head

*** Open a Word doc, or grab and pad and clear your head for 5 minutes

*** SOME MINDSWEEP TRIGGERS: Family, health, meetings you've had, meetings you're going to have...

*** MORE MINDSWEEP TRIGGERS: Your direct reports, finances, 401k, the dog, your car, health appts you've been putting off...

* GET CURRENT

** Review Action Lists

** Review past calendar data

*** Many times reviewing your old calendar (go back about 3 wks) catches things you meant to do. 3 more mins left)

** Review upcoming calendar

*** REVIEW UPCOMING CALENDAR TIP: if you find something you need to process, you can add to your mindsweep for now.

*** if you don't get anything on reviewing your calendar, try going further out. Recurring Tasks are great for calendar

** Review Waiting For list

*** if you've got a list review it. If you don't have one, what are you waiting on?

*** WAITING FOR TIP: Review your email Sent folder. Usually some waiting for's hiding in there.

** Review Project (and larger outcome) lists

*** Projects are your outcomes that require more than one action step

*** PROJECT TIP: If you are not willing to take any next action on a current project, are you sure it's not Someday/Maybe?

*** PROJECT TIP: Most people we coach have 30-100 current personal & professional projects. Don't be surprised!

*** PROJECT TIP: Projects are typically completed within 18 mos. If you can NEVER mark it done, it's likely an Area of Focus.

** Review any relevant checklists

*** birthday checklists? travel checklists? home mntce?

*** CHECKLIST TIP: Maybe you want to CREATE a checklist? Anything recurring that would be good? What to always pack for vacation?

* GET CREATIVE

** Review Someday/Maybe

*** If you have one, update it. If you don't have one, create it!

*** SOMEDAY TIP: You'll trust S/M list(s) more if you know you're actually going to review them again. Otherwise they'll die.

*** SOMEDAY /MAYBE TIP: S/M is not just a "fantasy wish" list. It can be a fantastic place to stage "not yet" projects.

** Be creative & courageous

*** Any new thought-provoking, creative, risk taking ideas to add to your system?

*** What's REALLY got your attention in your job, family, environment? This is the last step!